Centerville Public Library

Demand for programming exceeds the space available. Children’s and Young Adult Programs are held during the day in the Children’s Room or in the basement space used by the Bookstore. Programs are provided for children, teens, families and for patrons of all ages. They include day and evening Story Hour sessions, an extensive and popular summer reading program in collaboration with the other village libraries, and many vacation programs for families. Adult programming is limited to hours when the Library is closed due to lack of space. However, they are still able to enjoy a wide variety of programs including lectures on art history, Audubon nature programs, historical presentations and author series. In addition the Library is a gathering spot for a Bridge Group, two book clubs, the Beautification Society Tea, an advisory group for parents of children with behavioral issues and is the meeting spot for the Barnstable Education Foundation. We provide programs for children, teens and adults ranging from lectures, performances, and author series, such as, Dramatic Presentations, Audubon Lectures, Art History Lectures, and story hours for children. We provide space for tutors and their students, bridge clubs, book clubs and a parents group of special needs children.

What is the vision for the Library?

People turn to the Centerville Library every day seeking a book, assistance with a job search, free Internet access, a place to gather with friends, a connection to the community, and to attend a program or lecture. The Library will be able to expand programs, services, technology and books to better serve the village and surrounding communities.

What have been recent accomplishments or milestones?

Of the seven village libraries in the Town of Barnstable, the Centerville Public Library has grown to become the busiest over the last several years. Attendance at peak times in the summer often exceeds 6,000 patrons weekly, and remains as high as 4,000 weekly during the off-season.

· Direct circulation has grown by 64 percent since 2,000 when the Library circulated 98,000 items. During Fiscal Year 2010 we circulated nearly 170,000 items.

· Internet service is available throughout the Library on ten public computers that are in constant use. Many patrons access the Internet throughout the building with their personal laptop computers using the Library’s wireless connections.

· The Library patrons have access to Centerville Library materials and to the holdings of all CLAMS network libraries. These materials include books, electronic materials, DVDs and audio books and reference databases.

· Programming is offered to all ages, with a particular emphasis on young people. It includes dramatic presentations, Story Hour, Summer Reading, Lectures and author talks.

How is the Library funded?

The Library is financially supported by the Town of Barnstable and by the State of Massachusetts – which provide about 58 percent of the annual budget. The rest of the operating costs must be raised by the Annual Appeal and other fees, fundraising events, as well as the operation of a profitable bookstore in the basement of the Library. The current operating budget is $480,000 annually.

Is there an endowment?

Yes, a $1 million, funded operational endowment enhances the Library’s fiscal footing and ensures that the library system lasts for generations. Five percent is drawn down annually for operating expenditures. In addition, The Ayling Restricted Fund of $200,000 allows for beautification of the Library building and grounds.

Are there volunteers?

Yes, an active group of 35-40 library volunteers enables us to provide service while keeping costs down. They assist the Library by shelving books and other materials, processing and repairing items for circulation, reading to younger children, helping with the Children’s and Teen Programs, and helping with fundraising events. A few specially trained individuals work at the Front Desk as volunteers before they are brought on board as fill-in circulation assistants. We are particularly proud of the many mentally challenged individuals who help us out on a regular basis. The Library has developed a relationship with the local schools and the county court system through which we offer volunteer community service opportunities that teach young people to give back and help them to develop a good work ethic. We have seen two young women earn their high school diplomas by working as volunteers for five months during their senior year.

How does the Library contribute to the community?

The Library community draws its patrons from Centerville and the surrounding villages. It serves as a gathering spot for those wishing to sit with a paper in front of the fire or to have a conversation with a new or old friend. Library patrons are members of the community who genuinely care about others. The Library provides opportunities for them to join us in giving back to the community. Examples of their generosity include:

· Donations of food and cash for local needy families during the month of December

· Sponsoring 150 children from the Department of Children and Families by donating holiday presents.

In addition to raising money for those in need, the Library provides meeting space for groups including book discussion groups, a chess club, a bridge club, and a knitting group. Space is also provided for tutors to work with local students. There are also opportunities for adults with disabilities and for local students to become a part of the Library and the community.

ABOUT THE PROJECT

What is the Building Project for Centerville Public Library?

The current library is comprised of 5,000 square feet of library service area on the first floor and 2,500 square feet of unfinished or semi-finished space on the lower level that is used for Story Hour, storage and the Used Bookstore. The bookstore and Story Hour programs share some of the same space and cannot be held at the same time. In addition, the lower level has no source of fresh air and lacks a proper HVAC system.

The plan calls for a Library of 12,200 square feet, containing a highly functional rearrangement of old and new space. The plan is to build an addition of 2,400 square feet on each of the two levels, renovate 3,400 square feet of the current space, and provide a large outdoor patio for special gatherings and regular use. Thirty-five percent of the addition will house accessible restrooms, an elevator, a proper staircase and necessary mechanical space. The main floor addition will include a new reading room to house the collection and allow for more study and gathering space for patrons. The lower level addition will include table and chair storage, a conference room, divisible program space and a more permanent used bookstore.

Why does the Library need to expand?

This project is demand-driven in response to the community need for additional space and programs, handicap access and to add additional technological infrastructure. The building is not in compliance with current building codes. The bathrooms are outdated and inaccessible. There is a lack of space for new books making it necessary to weed out our current collection more than we should. The public rooms are noisy and crowded. We will be able to increase our collection and enable the bookstore to be open more often since the space is often used for story groups and community meetings. Having additional and renovated space will allow the Library to host many of the programs patrons have requested. Those could include health care and financial planning, lectures, musical groups and many more.

The Library builds community in Centerville and this project will enhance the sense of hospitality and friendship in our community that already exists.

This building project is not a luxury, rather an expectation of our community.

What are the main components of the building project?

· Bring the Library up to code: proper legal stair case, an elevator for handicap access, updated wiring, a sprinkler system and fire suppression, an updated front entry way.

· Air-locked vestibules for two entries to improve energy efficiencies and reduce costs.

· Relocation of the circulation desk, removing it from blocking the main artery of patron movement, while maintaining the sense of welcome and accessibility to staff.

· A new reading room that would contain additional shelving and provide a quiet environment for patrons in a more isolated location.

· Relocation of some collections to allow for the creation of teen space.

· Modernized, accessible bathrooms on each floor with the added convenience of diaper changing tables.

· A new multi-purpose room that can be sub-divided and used for community meetings, lectures, presentations, programming and events.

· An elevator between floors to serve elderly and disable patrons and parents with young children, as well as easing the constant flow of materials.

· A wider single staircase replacing the narrow and steep stairwells of the present layout.

· Community Meeting Space

What will happen if a new addition and renovate doesn't happen?

The Library’s mission will diminish and will be unable to meet community needs and expectations. The Library will not have space for an appropriate collection, for programs and study space; we will not have handicap access to restrooms or the lower level, or be up-to-code.

Who is the architect?

Rick Fenuccio from the architectural firm of Brown, Lindquist, Fenuccio and Raber. He was the architect for the expansion of the Children’s Room in 2002. Rick’s philosophy on the library expansion is to modernize and expand in a way that appears seamless and as though it was always a part of the building. He is committed both to the efficiency and maintaining the friendly, village atmosphere that everyone enjoys at the Library.

Who is the builder?

Cape Associates, Inc. of Eastham and Barnstable Village. Cape Associates rebuilt the Dennis Memorial Library and is currently doing a project for the Sturgis Library.

How is the project being managed?

The Library is a 501 (c) (3). The Building Committee comprised of members of the Board of Trustees, Advisors and Staff and members of the Centerville community, will oversee the project and will be managed by the architect, Rick Fennucio and pre-construction services of Cape Associates.

What happens to the operating budget if you double in size?

Our current operating budget is $480,000. We are not really doubling in size. The core space (elevator/bathrooms/mechanical work/stairs) makes up 35% of the addition. The main level library space is an addition of 1000 square feet (20% more). Efforts are being made to increase the energy efficiency and traffic flow of the Library to minimize the impact of increased space.

Is the pricing real?

Yes.

Will the building be more efficient to operate?

The Library needs to be up to code for safety purposes. The renovation may include a better HVAC system and bathrooms and kitchen area will be more efficient.

What is the “green factor” with the building?

We will be taking steps to assure that we have used green practices and materials. We are looking at ways to recycle roof run-off to use for irrigation – the use of solar energy.

When will work begin?

We anticipate that ground breaking will take place between October and April of 2011/2012.

When will work be completed?

Depending upon the start date we hope to have the addition open by late Fall of 2012.

Will the building be closed during the construction work?

No. However, there may be some instances when we will have to close temporarily for work that involves safety issues.

Will you be getting new collections?

As the book budget allows, we will add to the collection with less concern that we are eliminating books to make room.

What will the technology be for the 21^st century?

Technology changes constantly and the Library makes every effort to keep up with changes that will have the most positive impact on its patrons. Downloadable materials are becoming more popular with the advent of the Kindle and the Nook. The CLAMS network provides downloadable resources that are available to library card holders. Desktop computers will be less prevalent as they are replaced by laptops that can be used anywhere in the building. The Library will build into its planning whatever technological enhancements are necessary.

Is there a plan for additional parking spaces?

During the recent landscaping project, in anticipation of increased demand and anticipated need to expand, the parking lot capacity was increased from 21 to 31 spaces. Also, we have a flexible and friendly agreement with the South Congregational Church, to use their 19 spaces. This agreement will be made more formal in the coming months.

THE CAPITAL CAMPAIGN

Why should I make a pledge to this campaign?

The rich history of the Centerville Library is a legacy that must be preserved so that it can be passed on to our children. Only through an appreciation of where we were and what we did, can future generations carry on the traditions that matter so much to all of us. The Centerville Library is a part of the past that touches all of us, whether we frequent the Library, attend an event, or drive through the village. This building project involves an ambitious financial goal that can only be realized by widespread participation from all those who want to continue this.

The Centerville Library Association, Inc. serves the community of Barnstable with a distinguished history of providing services, advancing knowledge and inspiring life-long learning. Every day, Centerville Library provides this and much more to the members of our community. With more than 190,000 visitors annually, the Library continues to be the busiest in the Town of Barnstable’s system.

The Centerville Public Library has achieved a remarkable record of fiscal responsibility and community service. A campaign to expand and enhance the Library is an important investment for the residents of the Town of Barnstable and all who understand the vital role a good Library plays in a community. With Library funding a critical concern, private support is very important to help Centerville Library continue to serve the needs of the community.

Why a capital campaign at this time?

The capital improvements needed for the building can no longer be ignored. The Board of Trustees have been working on this project in various incarnations since 2004. There is a lead donor who has committed a $600,000 pledge if we can raise the remainder of the funds, but he has asked us to raise the money in a timely fashion.

Is now the best time to have a Capital Campaign, given the state of the current economy?

After too many years of hesitation, this is the right time to proceed. Because of the increased demand from the community, deferred maintenance and lack of capital improvements, our facility expenses have become excessive. The project will not get any less expensive, and the demand of the community is increasing.

Has the Library had any past campaigns?

Yes. In the late 1960’s for a Children’s Room and a study/meeting room that now serves as the

Children’s Room, and in 1986 for the Orr Room.

Are Libraries becoming obsolete?

No. Libraries are actually becoming more and more popular. One of the main functions of libraries is to collect and manage information. The adaption to new technologies, however, only ensures that libraries will continue for many years to come. Even in a 21st century model of high-tech forms of information, decisions must still be made as to what to collect and how to store and retrieve that which is collected. Remember that most electronic journals are not free. Already, some information on the Internet has user cost associated with it.

Another role which will not be diminished by this technological revolution is the educational role libraries have of teaching users how to find the information they desire. Librarians will be educating and guiding patrons on how to find information regardless of whether book or digital form. Finding the desired information in a Library is a responsibility which librarians have always assumed.

In addition to providing access to books and media items, libraries provide resources and services that help people of all incomes learn to read, use computers, and develop other skills they need to succeed. People visit libraries to find a book, help with a job search, gain free access to the Internet, attend a lecture or a book club or as a connection to the community. Libraries are becoming community gathering spaces, with classrooms and meeting spaces.

It is a resource that everyone in the community can access at no cost.

How will this campaign impact programs?

The Library will be able to expand the number and variety of programs offered by having proper and healthy space in which to hold them. The programming will not be limited to those who can navigate a steep staircase. Restrooms on both levels will enable attendees to access proper handicapped facilities that include changing tables for children.

How will this campaign strengthen Centerville as a community?

It will enable the Library to better serve as a village center for civic and cultural functions and to increase the number of Library programs.

Who will be asked to participate?

In order to reach the goal, we are asking members of the community, friends, foundations and local businesses to contribute to enhance the Library in the center of Centerville.

What is the goal of the Capital Campaign?

The goal is $2.7million: $2.5million for architectural and engineering costs and $200,000 for the endowment. We hope to raise 75% of the goal prior to breaking ground for the project.

ABOUT CAMPAIGN FINANCES

How will the building be financed?

Members of the Board of Trustees and the Capital Campaign Committee are studying ways to have financing in place should it be necessary.

What happens if more than $2.7 million is raised?

Additional gifts would be most welcome so that the Library Board can allocate donations to the endowment fund for future projects and to upgrade the staff profile.

Why does the endowment need to grow?

In order to ensure the Library is here for generations to come and to have some resources available in case of capital emergencies.

How are donations being spent?

The gifts are being used for the building project, and to increase the endowment. Additionally, there are administrative costs associated with the campaign.

What is the communication plan to receive updates on the progress of the project?

There is a campaign brochure and case for support that outlines the needs of the campaign. Additionally, the Library website (www.Centervillelibrary.org) will provide frequent updates and people can sign up to receive the monthly newsletter. An e-mail list serve will be established, a bulletin board at the Library will also serve for more timely updates. Small and large community meetings, house parties, a library exhibit and special events are planned.

Is the Library eligible for municipal funding?

No, not for a capital project.

Does the Library qualify for CPC funding?

Yes, under the Americans with Disabilities Act.

Does the Library qualify for National Preservation Act funding?

No.

How will you increase revenue?

The Library Bookstore will be open more frequently and will increase revenue. Additional space will enable the Library to hold more fundraising events without impacting the primary role of a library. It is hoped that we can charge certain groups for use of the Library’s lower level space.

ABOUT GIFTS TO THE CAMPAIGN

How can I make a gift? What types of gifts will you accept?

We will accept outright cash gifts (please make your check payable to the Centerville Public Library Association Inc. and mail to: 585 Main Street, Centerville, MA 02632.

Additionally, appreciated stocks, commodities, insurance, real estate, corporate matching gifts, or bonds are welcome. You may also wish to consider a bequest or the creation of a trust, such as a charitable annuity trust, or designate the Centerville Public Library as a beneficiary in your life insurance policy. These gifts can be designated to the Centerville Library Capital Campaign. For more information, please contact your financial advisor. In giving appreciated assets, please Bridgecreek Management LLC., P.O. Box 648, West Barnstable, MA 02668.

Continue to enjoy the income from your assets by placing them in a trust directing the trust assets to go to the Centerville Public Library when the trust terminates (Charitable Remainder Trust).

Provide income to the Centerville Public Library for a set period of time with the assets reverting to you – or passing to your beneficiaries at the end of the trust’s term (Charitable Lead Trust).

Can my gift be made as a memorial or in honor of someone?

Yes, gifts may be designated to perpetuate the name or memory of a friend or loved one. Please let us know the name of the person you wish to honor or remember when you make your gift; we will be happy to notify the honoree or the family of the loved one of your kind donation.

How long do I have to pay off my pledge?

You may pay off your pledge in up to five years. You have the option of paying your pledge annually, semi-annually, quarterly, or monthly. Each donor will receive reminders in accordance with his/her pledge.

Is my gift tax deductible?

Yes, contributions to our campaign are deductible in accordance with federal tax law. As always, please consult with your financial advisor for questions on how your giving affects your personal financial situation.

What if I can’t fulfill my pledge later during the campaign?

Your pledge is a statement of your intent; it’s not a binding legal agreement. We understand financial situations can and do change. If you cannot fulfill your pledge as originally planned, perhaps you will be able to make it up later, or in a different way. Alternatively, if you are able to contribute more than originally planned, that is perfectly acceptable too!

Will there be a Donor Recognition wall/sidewalk?

Yes, any person, family, or entity donating will be permanently acknowledged. Of course, donors wishing to remain anonymous will be respected.

For more information, please contact Elizabeth Butler, Executive Director, Centerville Public Library Association, Inc., 585 Main Street, Centerville MA 02632; 508-790-6220.